CSSM MB Summer Missionary Manual - Reporting 2
Reporting Procedures
3. Confidentiality
It is extremely important in these matters to keep the information confidential at all times. Any suspicions of abuse should be directed only to the CSSM personnel in charge (with the exception of the appropriate provincial authority) who shall subsequently report the situation to the CSSM Branch Director. The only claim of confidentiality that overrides the legal duty to report is solicitor-client privilege. Therefore physicians, pastors, missionaries and others who consider their professional relationships confidential for certain purposes are not exempt from the duty to report child abuse or neglect.
4. Responding to the Child or Youth
When the child first comes to you, be sure to take his or her word seriously. Don't deny the problem, but stay calm and listen. Give emotional support, reminding the child that he or she is not at fault and was right to tell you about the problem. Do not promise the child that you will not tell anyone.
5. Report Form
Complete a Suspected Abuse Report Form. These forms may be obtained from the CSSM personnel in charge. Fill out the report form immediately and submit it to the local CSSM personnel in charge who will in turn forward it to the Branch Director. Branch Directors must keep the National Office informed of any serious injury or abuse allegations.
6. Summary of Steps
a. Gently affirm the child or youth.
b. Immediately report any suspected abuse to the CSSM personnel in charge. Complete the Suspected Abuse Report Form.
c. It is the responsibility of the individual, with the assistance of the CSSM personnel in charge, to report to the local provincial child protection office or to the police if applicable.
d. If the alleged abuser is a full time CSSM worker, or a volunteer of CSSM Ministries, the situation must be reported to the Branch Director, immediately after which legal counsel must be sought prior to any further contact with the victim or the alleged abuser by any CSSM personnel or volunteer.